Batch Scan to email is a software utility for a copier that is designed to increase productivity in the distribution of a company's documents. The use of bar code separator pages provides the user with the ability to batch scan all of the documents, have them automatically separated via the bar code and have them delivered, as an attachment to an email, to an ftp site or file folder with the recipient receiving an email containing a link to the file.

The user separates the documents and places a bar-coded separator page on the top of the file. The separator page is similar to a fax cover page only it contains an email address.

Once the documents have been separated they are stacked and scanned with a copier's scan to folder option in a batch process. This allows the user to take full advantage of the copier's speed, in other words no stopping and starting.

The scanned files are sent to a folder that is a "Watched Folder". When a file arrives the bar code is read, the bar code separator page dropped, and each page after the separator page is added to the document until another separator page is found. Once the file is completely separated, the software converts the files to a PDF (they can remain as tif images if desired) and applies a set of rules to the barcode. The rules allow the file to be placed in a folder on the network or an ftp site with the email address recipient receiving an email containing a hyperlink to the file or if there is no rule it will be sent as an attachment to the user. Rules can be stacked so that more than one can apply to a file.

System Requirements
1. SMTP Account
2. Visual Basic 6.0 SP5: Run-Time Redistribution Pack - automatically installed at setup
3. Microsoft Windows XP or Vista
4. A copier, with the option to scan to a file folder on a network or a scanner with software that can produce a 200, 300 or 400 dpi multi-page G4 tiff image
5. Java - setup will search for Java if it is not found the user will be prompted to download and install it.

Running the Program
1. If using a copier with a scan option:
Scan the file with a copier to the monitored file folder as a multi-page black and white 300 dpi image G4 Tif image ((MMR ITU-T) (CCITT T.6)).Open the folder and then the file and confirm that it is in the vertical position with the barcodes at the top of the page. If the page is displayed in a landscape mode change the copier settings to produce a portrait image or leave it rotated with the barcodes rotated left 90 degrees.

2. If using a scanner:
Use the programs scanner interface or:
Scan with your favorite software to a file folder producing a multi-page black and white 300 dpi image G4 Tif image ((MMR ITU-T) (CCITT T.6)). Once the file is finished scanning open it to confirm that it is in a portrait position with the barcodes at the top of the page. Save the file to the monitored folder. Do not scan directly into the monitored folder.

The license of this software is Free Trial Software, the price is $495.00, you can free download and get a free trial.